Each Form W-2 entry screen has enough space for four states to be listed. If a client's Form W-2 has more than four states listed, you will need to split them up onto two separate entries.
Example: If there are seven states listed on Form W-2, enter the W-2 as follows:
- On the first Form W-2, enter half of the total amount in boxes 1 through 11. In the state section, list the first four states and taxes withheld.
- Create a separate Form W-2 entry to enter the remaining amounts in boxes 1 through 11 as well as the other states and taxes withheld.
Be sure the sum of each box on all the W-2s equals the amount of the original Form W-2 for the same box.
Note: Form W-2 Box 1 cannot be blank or $0. The IRS will reject the return.